Industry solution for coaching & consulting
Never miss a client call.Even in the middle of a session.
qutee.ai answers calls while you work with clients. It answers questions about your formats, books intro calls straight into your calendar and takes new enquiries in a structured way. So you can stay fully present in your session.
The problem
While you're in a session, the next enquiry goes nowhere.
As a coach or consultant you often work alone or in a small team. When you're with a client, you can't pick up the phone. That's exactly when new prospects call.
Missed first enquiries
Prospects reach your voicemail, don't leave a message and call the next coach on their list.
Interrupted sessions
Every ring pulls you and your client out of the conversation. You can't answer, and ignoring it doesn't feel right either.
Callbacks in the evening
After a full day you listen to your voicemail, call people back and shuffle appointments instead of calling it a day.
A day with qutee
This is your day with qutee.
10:20
In the middle of a session.
While you're working with a client, a prospect calls. qutee answers her questions and books a free intro call straight into your calendar.
14:45
While you run a workshop.
A client needs to move his Friday session. qutee takes down the request and the alternative dates that suit him and passes both on to you.
20:15
Even after hours.
An HR manager calls in the evening about a team workshop. qutee explains the formats you've stored and takes down the request for a quote.
08:00The next morning
Your team starts prepared.
Every call, request and next step is ready as a summary. Nothing has slipped through.
Use cases
One AI assistant for every call.
qutee.ai guides callers naturally through the conversation and sends you a clear summary you can read between two sessions.
- 01
New enquiries
Capture name, contact details, request and preferred format and hand them to you in a structured way.
- 02
Booking intro calls
Offer free slots for a free intro call and book it straight into your Google or Outlook calendar, following your rules.
- 03
Rescheduling
Take rescheduling requests: which session and which alternative dates work. You confirm the new date yourself.
- 04
Questions about formats
1:1 coaching, workshops, online or in person, length and process: qutee answers with what you've stored.
- 05
Call forwarding
You decide what's urgent. qutee forwards those calls straight to a number of your choice.
- 06
Callback requests
Note name, phone number, topic and preferred time cleanly, so you can call back with context.
How it works
Every call. Fully documented.
The caller speaks naturally. qutee.ai asks the right follow-up questions and hands you a structured summary.
“Hello, I'm interested in 1:1 coaching. I've just taken on a new leadership role.”
Thanks for calling. Ms Lehmann is in a session right now. I'd be happy to book you a free intro call. Do mornings or afternoons suit you better?
“Mornings. Is the call online or in person?”
Both are possible, and the intro call takes 30 minutes. There's a slot free on Thursday at 10 am. May I take your name and phone number?
“Sure, Becker, +44 7911 555123. Thursday works, online please.”
Thank you, Ms Becker. Your intro call is booked for Thursday at 10 am, online. Ms Lehmann will receive a short summary of your request.
- Category
- New enquiry
- Format
- 1:1 coaching
- Topic
- New leadership role
- Appointment
- Intro call, Thu 10 am
- Location
- Online
- Status
- Booked in calendar
Automatically emailed to you
Benefits
Full attention in your sessions. No missed calls.
qutee.ai is not a traditional voicemail.
- 01
Undisturbed sessions
Your phone stays quiet while you work. qutee takes the calls, and you stay fully with your clients.
- 02
More intro calls
Prospects book their intro call right on the phone instead of waiting for you to call back.
- 03
Less back and forth
Date, format and request are clear before you call back. You see at a glance what it's about.
- 04
Professional first impression
Callers always reach a friendly voice instead of voicemail, even if you work on your own.
Trust & technology
AI telephony you can trust.
qutee.ai was built with maximum focus on data privacy and security. Developed in Germany, hosted in the EU.
GDPR-compliant
EU hosting and clear data processing. Your clients' data stays in the EU.
Quick to launch
No big IT project required. Typically live within a few days.
Customisable
You decide what qutee may say. Set up formats, forwarding and notifications to fit the way you work.
No new phone number
Your existing number stays the same. A simple call-forwarding rule is all it takes.
Frequently asked questions
No. qutee.ai doesn't advise and gives no assessments on content. It takes down requests, answers organisational questions with the knowledge you store and hands everything else over to you.
Yes. qutee.ai books appointments live during the call in your connected Google or Microsoft 365/Outlook calendar. You decide on which days and at which times intro calls are possible and how long they last.
You decide what counts as urgent. In those cases qutee.ai forwards the call directly to a predefined number, for example your mobile. Everything else reaches you as a summary by email or in the qutee dashboard.
Yes. qutee.ai is available around the clock. Especially in the evening, when prospects have time to look for a coach, they get a real conversation instead of voicemail and can book an intro call right away.
No. Your existing number stays the same. A simple call-forwarding rule to a number we provide is all it takes, for example during your sessions or outside your phone hours.
More industries
qutee works in many industries.Find yours.
- IT supportLog incidents, create tickets in Zammad or TANSS.
- Car dealershipQualify vehicle enquiries, capture callbacks.
- HotelTake bookings, service questions and event requests.
- Property managementCapture tenant requests, damage reports and viewings.
- InsuranceReport claims, capture requests in a structured way.
- Medical practiceCapture appointment, prescription and callback requests.
Test qutee.ai with real coaching scenarios.
See how qutee.ai automatically handles new enquiries, intro calls, scheduling requests and callbacks. Free for 14 days.