Industry solution for real estate agents
Never lose a prospective buyer or tenant.Even in the middle of a viewing.
qutee.ai answers calls about your listings around the clock, responds to questions about each property using the details you have stored, books viewings straight into your calendar and captures owners who want to sell. So you can focus on your appointments on site.
The problem
If nobody answers, the prospect calls about the next listing.
Estate agencies don't just lose time. They lose real contacts: missed calls during viewings, constant questions about listings and owners who can't reach anyone.
Missed calls during viewings
You're showing a flat and the phone won't stop ringing. By the time you call back in the evening, many prospects are no longer reachable.
The same questions about every listing
Is the flat still available? Is there a balcony? When is the next viewing? Questions like these take up a lot of time every day.
Lost owner contacts
An owner who wants to sell reaches only voicemail and calls the next agent instead.
A day with qutee
This is your day with qutee.
10:30
While you're showing a property.
A prospect asks about the flat in your listing. qutee answers her questions and books a viewing right away.
13:15
Between two appointments.
An owner is thinking about selling his house. qutee captures the property, location and timeframe and books a valuation appointment with you.
20:45
After hours.
A prospect spotted your listing in the evening and wants the exposé. qutee takes down his contact details so your team can send it in the morning.
08:00The next morning
Your team starts prepared.
Every call, request and next step is ready as a summary. Nothing has slipped through.
Use cases
One AI assistant for every property enquiry.
qutee.ai guides callers naturally through the conversation and hands your team a ready-to-act summary at the end.
- 01
Listing enquiries
Answer questions about location, rooms, floor space or availability using the details you have stored for each property.
- 02
Booking viewings
Offer free viewing slots according to your rules and add them straight to your Google or Outlook calendar.
- 03
Owners who want to sell
Capture property type, location and timeframe and, if wanted, book a valuation appointment with you right away.
- 04
Exposé requests
Take down name, email address and the property of interest, so your team can send the exposé quickly.
- 05
Callback requests
Log every request cleanly: name, number, property and preferred time, then send it to the right person.
- 06
Call routing
Transfer important calls to you or your office according to your rules, for example when an owner wants to speak to you personally.
How it works
Every call. Fully documented.
The prospect speaks naturally. qutee.ai asks the right follow-up questions and hands over a structured summary.
“Hello, I'm calling about the 3-room flat in Südstadt. Is it still available?”
Yes, the flat is still available. Would you like to book a viewing?
“Yes, please. Is Saturday possible? And does it come with a parking space?”
Yes, the flat comes with an underground parking space. On Saturday I have 11 am or 12 noon available. Which suits you?
“11 am works. My name is Schäfer, my email is [email protected].”
Thank you, Mr Schäfer. Your viewing on Saturday at 11 am is booked. Our team will email you the exposé beforehand.
- Category
- Viewing
- Property
- 3-room flat, Südstadt
- Appointment
- Sat, 11 am, in calendar
- Prospect
- Mr Schäfer, [email protected]
- Next step
- Email the exposé
- Priority
- High
Automatically emailed to your agency team
Benefits
More calm in the office. More viewings in the calendar.
qutee.ai is not a traditional voicemail.
- 01
Always reachable for prospects
Calls are answered even when you're showing a property or sitting at the notary.
- 02
Viewings without the back and forth
Prospects book their slot during the call, at the times you have approved.
- 03
No owner enquiry missed
Owners who want to sell or let don't end up on voicemail. Their enquiry lands in your inbox with all the key details.
- 04
Professional first impression
Callers get an immediate, friendly response instead of voicemail or an engaged tone.
Trust & technology
AI telephony you can trust.
qutee.ai was built with maximum focus on data privacy and security. Developed in Germany, hosted in the EU.
GDPR-compliant
EU hosting and clear data processing. All prospect and owner data stays in the EU.
Quick to launch
No big IT project required. Typically live within a few days.
Customisable
Dialogues, routing rules and notifications configured individually for your agency.
No new phone number
Your existing number stays the same. A simple call-forwarding rule is all it takes.
Frequently asked questions
Yes. qutee.ai answers questions about location, size, features or availability using the details you store for each property. Anything not stored is taken down as a question for your team. If needed, a connection to your agency software can be set up individually.
Yes. qutee.ai books viewings live during the call in your connected Google or Microsoft 365 calendar. You decide on which days and at which times viewings are possible.
No. qutee.ai only shares details you have stored yourself, such as the asking price or rent from the listing. For owners who want to sell, the assistant captures the property, location and timeframe and, if wanted, books a valuation appointment with you.
Yes. You decide what counts as urgent, for example an owner who wants to speak to you personally. qutee.ai then puts the caller straight through to a predefined number, such as your mobile or the office.
No. Your agency's well-known number stays exactly as it is. A simple call-forwarding rule, for example when busy or outside office hours, to a number we provide is all it takes.
More industries
qutee works in many industries.Find yours.
- GymBook trial sessions, answer member questions.
- RestaurantTake table bookings and group requests.
- Coaching & consultingBook intro calls, take new enquiries.
- IT supportLog incidents, create tickets in Zammad or TANSS.
- Car dealershipQualify vehicle enquiries, capture callbacks.
- HotelTake bookings, service questions and event requests.
Test qutee.ai with real estate agency scenarios.
See how qutee.ai automatically handles listing enquiries, viewings, owner enquiries and callbacks. Free for 14 days.